Office 365 Tips: Teams's scheduling Assistant

Blog address: https://blog.51cto.com/13969817

When we discuss how to schedule meetings in Office 365, we will think of Outlook,Skype for business and Microsoft Teams,Teams also have their own video and videoconferencing systems, which is currently a collaboration application promoted by Microsoft, which can help your team keep an orderly schedule of work and meetings for each day. The calendar in Teams is synchronized with the calendar in Outlook.

If we need to schedule an online video discussion meeting now: for the pre-discussion meeting about the new product release, we arrange the meeting invitation as needed, add the meeting inviter, and then edit the expected start time of the meeting. So if some people have conflicts at the time of the meeting, how can we quickly get the available time and reschedule the meeting invitation?

Solution: use Teams's scheduling assistant to help find out whether attendees in the organization are available during meeting time.

The specific steps are as follows:

1. When scheduling a conference room in Teams, after entering the invitation + meeting time, click "schedule Assistant"

two。 In the scheduling assistant interface, you can see whether the time of each participant is in conflict.

3. We found that the time is in conflict, and it is possible to adjust the meeting time to after 4 p.m., as shown in the following figure.

Therefore, the effective use of the scheduling assistant function can avoid conflicts with the time of the staff and the inability to attend important meetings.