Back up and import Outlook 2016 email signatures

In this article, I will share your process of backing up or importing signatures in Outlook 2013 and Outlook 2016

Before clearing the Outlook configuration files, make sure that you back up your signature by copying them in the APPDATA folder in the configuration file in File Explorer. Keep in mind that the APPDATA folder is a hidden folder by default, but you can delete hidden properties in File Explorer or use the attrib command at the command prompt. On Windows XP and later operating systems, use the following command in the start, run box to quickly access the Signatures (signature) folder:

% APPDATA%\ Microsoft\ Signatures

Copy all signature files and folders in the above folder to save them for future use. Don't forget to back up all associated folders. In addition, for these folders, each e-mail signature has three files:

An HTML Document (.htm)

Rich Text File (.rtf)

Text Document (.txt)

To import them to another computer, simply copy all signature files and folders to the% APPDATA%\ Microsoft\ Signatures folder

Update Old Signatures

Microsoft recommends that you update the signatures you created in older versions of Outlook so that they use updated HTML code that uses cascading style sheets (CSS). This will ensure that you do not encounter any potential problems when switching or deleting signatures in a message

1. Go to the files tab in Outlook 2016. Click on the message, and under the compose message section, click sign.

2. In the signature and stationery screen, select a signature in the edit list that you select to sign.

3. Click anywhere in the edit signature box where the signature is located, and then click Save

4. If you do not click to edit the signature area, the option you choose to save will be grayed out

Repeat these steps for each signature. All your old signatures will now be updated